DGS Additional Placement Student Registration and Acceptance Processes

VERTICAL TRANSFER EXAM (DGS) STUDENT REGISTRATION-ADMISSION PROCESSES (2023)
 
Dear Student Candidates;
We congratulate you for choosing our faculty within the scope of the Vertical Transfer Exam (DGS) and wish you success in your education process. This article, in which the procedures to be carried out before and after the student registration-admission process are explained in detail, has been prepared to inform prospective students;
I. REGISTRATION PROCESSES
As a result of 2023-DGS, the final registration procedures of the candidates placed in the department/program of our Faculty will be carried out in accordance with the following principles.
1)      Registration Dates;
STUDENT CANDIDATES WILL DO THE UNIVERSITY REGISTRATION PROCESS ON E-GOVERNMENT BETWEEN 14 – 18TH SEPTEMBER 2023 (23.59 p.m.).
In cases where e-registration cannot be made via e-government, applications of student candidates will be received at the admission office in our faculty between September 14-20th, 2023.
2)       Electronic Registration via E-Government (e-registration);
  • Candidates are required to register as a student via e-government. (In cases where e-registration cannot be done, the student will be able to come to our faculty and apply for registration)
  • Students who are obliged to e-register will receive e-government password from PTT branches.
  • Students who will e-register will register between September 14-18th, 2023 by selecting the “University E-Registration” option that will be opened under the title of “Presidency of the Council of Higher Education” under the e-services section at www.turkiye.gov.tr.
  • The DGS placement information of the student candidates placed in our programs is transferred to the e-government application through the Student Selection and Placement Center, military service status information is transferred to the General Directorate of Military Service, high school graduation status is transferred to the Ministry of National Education, associate degree graduation status is transferred to the e-government application through the YÖKSİS database. In cases where the relevant data cannot be transferred, electronic registration will not be possible and the candidate student will be directed to our faculty.
  • After completing the e-registration process, the student will keep the barcoded data showing that he/she is registered.
  • Candidates who do not complete the registration process within the registration period will lose their registration rights.
  • The dates for the delivery of the student ID card will be announced in the week which the semester starts.
3)    Tuition Fee Deposit Dates (For Secondary Education Students): Students enrolled in the first (day) education program do not pay tuition fees or contributions. Students enrolled in the second (night) education program, students enrolled in the formal or open education programs of higher education institutions, students enrolled in the first education program of our departments within the scope of the second university, first education program students who cannot complete the undergraduate education period in eight semesters will be able to register for courses after depositing their tuition fees by declaring their student number consisting of nine digits to any branch of İşBank in the country between 18th of September – 24th of October 2023. The tuition fee to be paid by the student can be seen on the course registration screen and is defined as a debt on the student numbers in the bank database. 
4)      Student Candidates who will not be able to register;
  • Those who lose the right to postpone their military service according to the provisions of the Military Service Law No. 1111 and the principle orders issued by the Ministry of National Defense in this regard,
  • In accordance with the decision of the General Assembly of Higher Education that higher education programs cannot be enrolled in two formal associate degree or two undergraduate programs at the same time and that education cannot be continued, candidates who comply with this statement cannot enroll in the newly placed higher education program unless they are dismissed from the higher education institution they are currently enrolled in.
5)      Health Report for Students with Disabilities;
(For those who have difficulties in adapting to social life and meeting their daily needs and who need protection, care, rehabilitation, counseling and support services due to the loss of physical, mental, spiritual, emotional and social abilities to various degrees due to any reason, whether congenital or acquired, and who need protection, care, rehabilitation, counseling and support services) (Even if enrolled with e-registration, the student is obliged to submit the health report to the Student Affairs Directorate when he / she arrives at the University).
6)      Martyrs / Veterans and Their Children Documents;
Students who are subject to the law in Article 4 of the Decree of the Council of Ministers dated 27.06.2018 and numbered 2018/12007 will be exempt from tuition fees. (Students within the scope of the relevant law enrolled in the second education program of our faculty are obliged to submit the relevant document to the Student Affairs Directorate when they come to the University).
7)      University Student Number Inquiry and Information Management System (UBYS) Password Creation;
After the registration process is completed, check the student number to access the inquiry screen. Students who register via e-government or register at our faculty must accredit their account on the University Information Management System (UBYS) portal five days after the registration date. The username and temporary password will be sent to the e-mail address that the student has defined in the ÖSYM candidate procedures system. 
 II.   FOR THOSE WHO WILL REGISTER BY COMING TO OUR FACULTY;
  • Registration applications of student candidates who are in problematic situations (MEB or YÖK problematic) that cannot be e-registered over e-government will be taken at our faculty. Student candidates in this situation will come to our faculty between 14-20th of September 2023 and register. Registration Location: BAIBU Faculty of Arts and Sciences Administrative Units Building Entrance Floor Office No. 02
  • The student must be present at the admission application.
  • Registration applications via mail, cargo, fax and other means of communication will not be processed.
  • Candidates who do not register on the announced dates cannot claim any rights.
  • If any of the specified documents cannot be submitted, registration will not be made.
Documents to be checked at registration:
  • T.R. Identity Card or Identity Card or Driver's License or Passport will be submitted to the registration and admission officer to be checked. (Original copies or photocopies of the documents will not be submitted).
  • The original or temporary graduation certificate (maximum six months) or notarized copy of the associate degree diploma will be submitted to the admission officer for checking. (Original copies or photocopies of the documents will not be submitted).
  • They will submit their associate degree transcripts and course content documents.
  • “No Military Service” Certificate for Male Candidates Over 28 Years of Age. (Male candidates over 28 years of age will not be registered without a “No Military Service” certificate).
  • Those who are exempt from tuition fees will submit their official documents (Martyr-Ghazi children and others).
 
III.     DOCUMENT REQUESTS and INFORMATION
 
IV.     COURSE REGISTRATIONS
After the e-registration process, our students will make their course registrations at “ubys.ibu.edu.tr” between September 25th - October 1st, 2023 and will start education at our Faculty on October 2nd, 2023. 
V.    FOREIGN LANGUAGE PREPARATORY
DEPARTMENTS WITH COMPULSORY ENGLISH PREPARATORY CLASS;
BIOLOGY / PHYSICS / CHEMISTRY / MATHEMATICS / PSYCHOLOGY
The language of instruction is 100% English in the Departments of Biology, Physics, Chemistry, Chemistry, Mathematics, English Language and Literature, and 30% English in the Department of Psychology. Students enrolled in these departments are enrolled in the compulsory foreign language preparatory class at the School of Foreign Languages. The regular education period of the English preparatory class is two semesters and the maximum period is four semesters. Students who exceed the maximum period are not accepted to the department and are transferred to a similar program with 100% Turkish language of instruction by ÖSYM. Students who successfully complete the English preparatory class education within the specified periods or who are successful in the English preparatory class proficiency exam organized by our university or who have successfully completed the English preparatory class education in their previous higher education begin their undergraduate program education.
English Preparatory Class Placement Exam: It is an exam organized to determine the “English” language level of students who are enrolled in our departments with compulsory English preparatory class education and who will receive a one-year English preparatory class education. Participation in the exam depends on the student's request. Students who want to take the exam will be able to apply for the exam between August 28th - September 8th, 2023 via the link on the School of Foreign Languages website and will be able to take the “English Preparatory Class Placement Exam” on October 3 – 4th, 2023. Students who do not attend this exam will be placed in the “A” group.
Group A: Beginner level students. Group B: Advanced beginner level students. Group C: Advanced learners.
English Preparatory Class Proficiency Exam: It is an exam organized for students who are enrolled in our departments with compulsory English preparatory class and who want to be exempt from the one-year English preparatory class education. Participation in the exam depends on the student's request. Students who do not want to take this exam or who fail the exam will be enrolled in English preparatory class education at the School of Foreign Languages. Those who want to take the exam can make their applications via the link on the web page of the School of Foreign Languages between August 28th - September 15th, 2023 and take the “English Preparatory Class Proficiency Exam” on September 25th, 2023.
Compulsory Foreign Language Courses Exemption Exam: It is an exam organized for students who want to be exempt from the compulsory courses (English I and II) in the curriculum of our departments. Students who get enough grade point average in this exam are exempted from the English courses taught in the department during their education. The success evaluation scores they receive are included in their semester and overall weighted grade point averages. Participation in the exam depends on the student's request. Students who do not want to take the exam or who fail as a result of the exam take the English courses taught in the department during the normal academic semesters.  Those who want to take the exam can make their applications via the link on the web page of the School of Foreign Languages between September 25 – 27th, 2023 and participate in the “Compulsory Foreign Language Courses Exemption Exam” to be held on September 29th, 2023. 
DEPARTMENTS WITHOUT COMPULSORY OR OPTIONAL ENGLISH PREPARATORY CLASSES;
TURKISH LANGUAGE AND LITERATURE (I. and II. Education) / HISTORY (I. and II. Education) / SOCIOLOGY (I. and II. Education)
Students who are placed in these departments/programs will start their education as first semester students in the fall semester of the 2023-2024 academic year, they will make their course registrations and attend the classes starting on October 2nd, 2023. 
 
VI.     ENROLLMENT FREEZE (Application for Leave of Absence)
After student registration, students who cannot continue their education due to health, military service, financial and family reasons, who want to take a leave of absence for one or two semesters, will fill out the “01 / Registration Freeze (Leave of Absence) Application” form in the “Forms > Student Application Forms” menu of our website and apply to the Presidencies of the department where they are registered between September 18 – 24th, 2023.
The student whose reasons for leave are accepted and deemed to be on leave cannot continue the courses/practices/exams in the fall and (or) spring semester of the 2023-2024 academic year. These periods are not counted from the education period.
 
VII.    COURSE EXEMPTION (Credit and Grade Transfer Application)
a) Students who are eligible to be placed in our departments whose medium of instruction is “Turkish” will be able to make their applications for course equivalencies and grade adjustments until September 21th, 2023 at 17.00 p.m. Please DOWNLOAD the application form to fill it in the computer environment.
b) Among the students enrolled in our departments whose medium of instruction is fully or partially “English”, those who have taken foreign language preparatory class education or those who have a nationally / internationally valid foreign language certificate will be able to apply for course equivalencies and grade adjustments until September 21th, 2023 17.00 p.m. DOWNLOAD the application form to fill it in the computer environment.
c) Among the students enrolled in our departments whose language of instruction is fully or partially “English”, the study process regarding the course equivalencies and grade adjustments of those who have not received foreign language preparatory class education or who do not have a nationally / internationally recognized foreign language certificate will be started at the end of the academic semester in which they successfully complete the English preparatory class at our university. Students in this scope will apply after successfully completing the preparatory class.
ç) In accordance with the relevant legislation of our university; applications made after the specified date / deadlines and courses not taken within the last five academic years will not be evaluated.
d) Evaluations are made by the relevant department commissions within the framework of the provisions specified in the “Bolu Abant İzzet Baysal University Associate and Undergraduate Education Regulations”.  
e) Course equivalence is made on the basis of the language of instruction, content, national and international credit value of the equivalent course in our curriculum with the course that the student has been successful in the previous higher education institution, and the grade adjustment is made by converting the success points of these courses into the BAİBÜ scoring system. Preliminary evaluation results are proposed to the Dean's Office with the minutes of the relevant department commission, and the final results are confirmed with the decision of the Faculty Executive Board. The course and grade taken for credit and grade transfer are defined in the automation system by the faculty student affairs coordinatorship before the course registration process begins in order to be reflected on the student's transcript.
 
VIII.   DORMITORY PROCESSES AND HOUSING
        * Applications to the Higher Education Credit and Dormitories Institution will be made via http://kyk.gsb.gov.tr or e-government address.
        * There is no student dormitory within our university (except for Bolu-Mengen district).
 
NOTES;
In the fall semester of the 2023-2024 academic year, classes will start on Monday, October 2th, 2023.
For questions or concerns;
Telephone      :        +9 0374 254 1000 – (Internal) 1158 / 1160 / 1161
Fax                 :        +9 0374 253 4643
E-mail            :        oidb@ibu.edu.tr
Click here to visit the website of the Student Affairs Department of our university.