Course Registration Process

20 Eylül 2024 Cuma

 
COURSE REGISTRATIONS


An academic year at Bolu Abant İzzet Baysal University Faculty of Arts and Sciences consists of two semesters called fall and spring. In an academic semester consisting of a 17-week period, courses are held in 14 weeks, final exams in 2 weeks, and make-up exams in 1 week.
This article, in which the "Course Registration" process, which is the beginning of the fall and spring semester educational activities, is revealed in detail, has been prepared to inform our stakeholders.
 

1) Determination of the Courses to be Taught in the Semester and the Responsibles;

  • Within the framework of the curriculum of the department, the compulsory and elective courses to be taught in the academic (fall/spring) semester, the groups opened for these courses, the courses and the faculty members assigned to teach each of the opened groups, and the quotas defined for these courses and groups are determined by the decision of the Faculty Administrative Board in line with the recommendation of the Department Board and the decision proposal of the Department Chair. The data of these courses are defined on the University Information Management System portal by the administrative officer in the department before the course registration process.
 
2) Determining the Maximum Number of Courses That Can Be Registered During the Semester;
  • The normal course load rate that the student will receive in a semester is determined as 30 ECTS. The total ECTS value of the courses that must be registered in order for the student who continues his education in the normal course to complete the current semester is 30.
  • Students who are in the first and second semesters of the education process and those whose cumulative grade point average (GPA) is below 2.00 can get the maximum ECTS rate in the current semester is 30.
  • During the course registration process of the active semester, the ECTS rate that can be taken upon the request of the student with a cumulative grade point average (GPA) of 2.00 or above and the approval of the advisor is increased by +15 and increased to a maximum of 45 ECTS. This allows the student to graduate in a shorter time by taking courses from the upper semesters, to make up for the courses he was missing/absent/failed in his previous semesters, and to increase his GPA by re-enrolling in the courses he was successful in his previous semesters.
 
3) Payment of Tuition and Tuition Fees;
  • The students of the first (daytime) education program of our undergraduate programs will not pay tuition fees or tuition fees during their ordinary education period consisting of 8 semesters.
 
They will pay tuition fees;
Students listed in the following categories must pay the tuition fee before registering for courses. If those listed in these categories will not register for courses during the active education semester, they will not pay tuition fees or tuition fees.
a) Students enrolled in the evening (night) education program of our departments,
b) Those who are enrolled in our first education programs within the scope of the second university,
c) Foreign students,
ç) First education program students who cannot complete their undergraduate program in 8 semesters,
d) First and second education program students who cannot complete their pedagogical formation education within the periods determined for the undergraduate program (8 semesters).
In line with the principles set out in the Presidential Decree No. 7384 on the Determination of Tuition Fees and Contributions to be Received as Student Contribution to Current Service Costs in Higher Education Institutions in the Active Academic Year published in the Official Gazette, the amount of tuition and tuition fees to be collected from students studying at our University (except for those registered within the quotas of student admission from abroad) is determined by the Senate of Bolu Abant İzzet Baysal University.
The annual tuition and tuition fee amounts announced on the website of the Registrar's Office of our university are divided into two equal installments and paid during the course registration process of the active education semester.
The processes regarding the reflection of the tuition fee and tuition fee amounts on the student numbers through the UBYS database and reporting them to the relevant banks are carried out by the units of the BAIBU Student Affairs Department.
Compare the amount of tuition fee you will view in the UBYS course registration menu with the amount announced on the website of the BAIBU Student Affairs Department. Please report incomplete or incorrect tuition fee definitions and your questions/problems related  to the subject by  e-mail to oidb@ibu.edu.tr.
Your payment; By declaring your student number to the domestic branches, ATMs, internet or telephone banking applications of Türkiye İş Bankası or Türkiye Halk Bank.
 
4) Course Registration Process;
  • CLICK HERE to access Bolu Abant İzzet Baysal University "Academic Calendar".
  • CLICK HERE to access Bolu Abant İzzet Baysal University tuition and tuition fee amounts.
  • CLICK HERE to access the start and end dates of Faculty of Arts and Sciences course registrations/tuition payments.
  • CLICK HERE to access the curriculum and course contents of our departments.
  • CLICK HERE to access the course schedule schedules of our departments.
  • CLICK HERE to access the face-to-face counseling calendar of our departments.
  • CLICK HERE to access the contact information of our advisor faculty members.
  • CLICK HERE to access the technical support file of the course registration system.
  • CLICK HERE to find out your student number.
  • If you have forgotten your UBYS login password, CLICK HERE.
  • CLICK HERE to register for the course.
 
  • Each student enrolled in the departments of our faculty is obliged to pre-register for their courses through the "University Information Management System" and "Send to the Advisor for Approval" within the "Course Registrations" period announced in the "Academic Calendar" and determined for our faculty at the beginning of each semester starting from the 1st semester of the undergraduate program until graduation. Students who do not register for courses within the "Course Registrations" periods cannot attend the courses/practices/exams in that semester and this period is counted as the education period. 
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  • Students who are newly enrolled in our departments (Biology – Physics – Chemistry – Mathematics – English Language and Literature – English Translation and Interpreting – Psychology) who do not participate in the English preparatory class education exemption exams or who fail the exam will not register for courses during the course registration process. The registration of these students to the preparatory class will be done automatically through the University Information Management System portal. English preparatory class education is  given within the School of Foreign Languages and in the building of our university.
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  • Students who are newly enrolled in our departments (History – Turkish Language and Literature – Sociology) that do not have compulsory or optional English preparatory class education  will  be enrolled in the 1st semester courses in their curriculum and send them to the "Advisor for Approval". The course load of the students who will start the education process as of the 1st semester has been determined as a maximum of 30/32 ECTS. This rate is equal to the total ECTS rate of the courses that the student must enroll in the 1st semester. 
  • It is recommended that course registrations should not be made from mobile devices with iOS or Android operating systems. It is recommended that course registrations be made from desktop or laptop computers connected online.
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  • Students who are newly enrolled in the departments of our faculty are required to accredit their accounts on the "University Information Management System" portal in order to complete their course registration procedures. You can learn your student number from the content of the student certificate you will produce from the e-government portal. For the accreditation process;  Type your student number in the "User Name" field, your TR ID number in the "Password" field  and follow the system instructions.
  • Those who cannot remember the login password of the "University Information Management System" portal can ask "Can't log in?" module.
  • The "Student Information Screen" under the "Student System" menu is selected, and the "Course Selection-Registration Renewal" module is checked. Course registration is done through this menu. On the screen that opens, data such as advisor information, student's education ID, class, course period, status, curriculum, GPA, maximum ECTS value, tuition fee amount, if any, etc. are displayed.
  • Random course selection cannot be made in the course registration process. The curriculum of our department  can be accessed from the "TEACHING PLANS/CATALOGS" menu on our website. According to the curriculum, the compulsory courses of the current semester and the elective course pool, if any, to which the current semester is affiliated, should be determined. 
 
IN ORDER FOR YOU TO REGISTER FOR COURSES WITHOUT ERRORS AND COMPLETELY;
COMPARE YOUR DEPARTMENT'S "TEACHING PLAN" and "TRANSCRIPT",
MAKE YOUR RECORDS ACCORDINGLY.
 
  • The compulsory and elective courses you view in the "Courses Offered" field are defined in the UBYS database by our department administrative secretariats. Inform your advisor of missing or incorrect course definitions, other questions and problems related to course registrations,
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  • Each course you have registered for is transferred to the "Selected Courses" field, check the courses you have chosen by comparing the "Teaching Plan" of your department with your "Transcript", make the necessary corrections, if any, mark the "Save" and then the "Send to Advisor Approval" field in the upper right corner of the screen and open the registration process as "Advisor Review" . At this stage, since the "Delete" button of the courses in the registration list is pacified, the course drop process cannot be performed,
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  • In the next stage, "Course Add-Drop and Advisor Approvals" process, check the "Print" button to be reviewed with your advisor, and get a transcript of the course registration list,
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  • In the line containing the data of the elective courses in the course registration list, write the number of the elective course pool (Elective I - Elective II, etc.) and the status of registration for the elective course (New Course / Repeat Course / Course Substitution).
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  • Students who leave the course registration phase in the "Draft" will not be considered complete.
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  • At the end of the course registration process, the "Course Selection-Registration Renewal" module in UBYS is closed to the students, and the course registration list is accessed from the "My Courses" module.
  
5) Categories of Enrollment in Elective Courses;
New Course: It is the elective course that the student is registered for the first time in order to complete the elective course pool group depending on the academic semester he/she is in. When registering for courses in the status of "New Course" from the elective course pool, the minimum number of elective courses to be registered and the ECTS value of these elective courses should be taken into consideration.
a)  The elective course pool group in the curriculum, which can be accessed from the "TEACHING PLANS/CATALOGS"  menu on our  website, is determined and the registration process is made from this course pool.
b) In order to complete the determined elective course pool, the number of elective courses to be registered and the ECTS value of these elective courses must be determined.
c) Among the courses to be taught for the current class students, the "Select" field to the right of the name of the elective course to be registered for the first time is moved to the "New Course" position and the "+Select" box to the left of the course code is checked.
Course Repetition: It is the process of re-registering for the course that has been registered in the previous academic semesters and failed/absent or whose grade was deemed insufficient. If the same course is offered in the current semester, the elective course can be repeated. Repeating the course in order to increase the grade is subject to the student's request and the approval of the advisor.
a)  The elective course pool group in which the course that has been registered in the previous semesters and failed/absent or whose grade is deemed insufficient is determined and the registration process is made from this course pool.
b)  The "Select" field to the right of the name of the elective course to be re-registered is moved to the position (Course Code to be Repeated - Course Name - Course Grade) and the "+Select" box  to the left of the course code is checked.
For example; In the 2015-2016 fall semester, the Turkish Cultural History course with the code 210002472010, which was registered from the Elective III pool and failed with the grade of "FF", can be repeated provided that it was opened in the 2016-2017 fall semester.
      Elective III ⇒ +Select ⇒ 210002472010 Turkish Cultural History ⇒  "Select" ⇒ 210002472010 Turkish Cultural History (FF-Failed)
Course Substitution: It is the process of registering for a different elective course to be counted instead of the course that was registered in previous semesters and failed/absent or whose grade was deemed insufficient. Course substitution is carried out from the elective course pool in which the previously registered "elective" course is included and between two elective courses with equal ECTS value. Course substitution can only be done within the "elective" courses and during the "Course Registration" process, and by the advisors during the "Advisor Approvals" process from the "University Information Management System" portal.
a)  The elective course pool in which the course that has been registered in the previous semesters and failed/absent or whose grade is deemed insufficient is determined and the registration process is made from this course pool.
b)  An elective course that has not been registered in previous years is determined to be counted instead of the course that is failed/absent or whose grade is deemed insufficient, the "Select" field  to the right of the course name (Code of the Course Previously Taken - Name of the Course - Grade of the Course) is moved to the position and the "+Select" box  to the left of the course code is checked.
For example, instead of the 210003152003-coded Historiography  course, which was registered from the Elective V pool in the fall semester of 2014-2015 and was absent with a grade of "NA", it is possible to enroll in the Turkish-Islamic Art History  course with the code 210003652010 opened in the fall semester of 2016-2017.
      Elective V ⇒ +Select ⇒ 210003652010 History of Turkish-Islamic Art ⇒  "Select" ⇒ 210003152003 Historiography (NA-Absent)
 
6) Course Registration Procedures Order;
It is recommended that the 1st and 2nd semester students of our undergraduate programs and other students other than those who continue their English preparatory class education should complete their course registration process in accordance with the following order;
 
1) In the first stage, if the student has compulsory courses that are unsuccessful/absent (FD/FF/NA) in the same semester of the lower semesters, the registration of these courses is carried out by the "University Information Management System" portal. (Not optional.) If there is no compulsory course that is failed/absent, the next stage is passed.
a) There is no need to register for these compulsory courses.
b) Until the student is successful in the compulsory course in which he/she is unsuccessful/absent, course registration is carried out by the "University Information Management System" portal in every semester when the course is opened.
c) According to the provisions of the relevant legislation, course registrations for these courses cannot be canceled through the "University Information Management System" portal.
d) These compulsory courses, which are registered according to the "University Information Management System" portal, are directly reflected in the  "Selected Courses" field.
 
2) In the second stage, the student must register for all compulsory courses of the semester he/she is in. (Not optional.)
a) These courses, which are reflected in the "Compulsory Courses" field, are the compulsory courses of the academic semester in which the student is located.
b) The branch of the course is selected, the "+Select" box to the left of the course code is checked.
c) The compulsory course for which the registration process has been completed will be transferred to the "Selected Courses" field by the portal.
 
3) In the third stage, if there is a lack of courses in the elective pools of the student in the lower semesters,  he/she must register for the elective course(s) in the status of "New Course". (Not optional.) If there is no lack of courses in the elective pools, the next stage is passed.
a) A pool of elective courses with a lack of courses due to the lower semesters is determined. (Ex. Such as Elective III / Elective V)
b) In order to complete the determined elective course pool, the number of elective courses to be registered and the ECTS value of these elective courses must be determined. (On our website, " TEACHING PLANS/CATALOGS " menu.)
c) Elective courses opened to be taught for the students of the current class are determined from the determined elective course pool.
d) The "Select" field to the right of the name of the elective course is moved to the "New Course" position and the "+Select" box to the left of the course code is checked.
e) The elective course for which the registration process is completed will be transferred to the "Selected Courses" field by the portal.
 
4) In the fourth stage, the student  must be enrolled in the elective course(s) in the elective pools of the lower semesters and in which he/she is absent (NA) with the status of "Repetition or Course Substitution". (Not optional.) If there is no elective course to be attended, the next stage is passed.
a) The pool of elective courses in which the elective course is registered in the lower semesters and absent is determined. (Ex. Such as Elective IV / Elective VII)
b) Elective courses opened to be taught for the students of the class to which this pool is affiliated are determined.
c) If the course in which the absentee course has been opened and it is desired to re-register for this course; The "Select" field  to the right of the name of the elective course is moved to the position (Course Code to be Repeated - Course Name - Course Grade) and the "+Select" box  to the left of the course code is checked.
d) If the course in which you are absent has not been opened in the current semester or if it is desired to register for a different elective course to be counted instead of this course, even if it has been opened; The "Select" field  to the right of the name of the elective course is moved to the position (Course Code - Course Name - Course Grade) and the "+Select" box  to the left of the course code is checked. Course substitution is carried out between two elective courses with the same language of instruction and equal ECTS value within the elective course pool that includes the previously registered "elective" course.
 
5) In the fifth stage,  in order to complete the elective course pool to which the student is affiliated,  the student must register for the elective course(s) to be determined among the elective courses offered for the class he/she is in, in the status of "New Course". (Not optional.) *Elective course pool groups vary according to departments.
a) The elective pool of the current semester is determined among the elective course pools in the "Elective Courses" field (Elective I – Elective II – Elective III – Elective IV – Elective V – Elective VI – Elective VII – Elective VIII). (See your graduation transcript.)
b) In order to complete the determined elective course pool, the minimum number of elective courses to be registered and the ECTS value of these elective courses must be determined.
c) Elective courses opened to be taught for the students of the class in this pool are determined.
d) The "Select" field to the right of the name of the elective course is moved to the "New Course" position and the "+Select" box to the left of the course code is checked.
e) Elective courses that have been registered will be transferred to the "Selected Courses" field by the portal.
 
6) In the sixth stage, the student  must be registered from the elective pools of the lower semesters and registered for the elective course(s) that he/she has failed (FD/FF) in the status of "Repetition or Course Substitution". (Not optional.) If there is no failed elective course, the next stage can be started.
a) The elective course pool containing the failed elective course(s) registered in the lower semesters is determined. (See your graduation transcript.)
b) Elective courses opened to be taught for the students of the class to which this pool is affiliated are determined.
c) If the failed course has been opened and it is desired to re-register for this course; The "Select" field  to the right of the name of the elective course is moved to the position (Course Code to be Repeated - Course Name - Course Grade) and the "+Select" box  to the left of the course code is checked.
d) If the same failed course has not been opened in the current semester or even if it has been opened, if it is desired to enroll in a different elective course to be counted instead of this course; The "Select" field  to the right of the name of the elective course is moved to the position (Code of the Failed Course - Name of the Course - Grade of the Course) and the "+Select" box  to the left of the course code is checked. The pool of elective courses in which the course is located opens. Course substitution is carried out between two elective courses with the same language of instruction and equal ECTS value within the elective course pool that includes the previously registered "elective" course.
 
7) In the seventh stage,  if the student wants to increase the grade of the compulsory/elective course(s) that he/she has been successful in by registering in the lower semesters, he/she can register for these courses in the status of "Repeat". (Optional.) If you do not want to increase the grade, you can proceed to the next stage.
a) These courses are reflected in the "Successful Courses" field; These are the courses taken in the previous semester education, which have a lower success score than other successful courses and are candidates to increase their grades.
b) The branch of the course is selected, the "+Select" box to the left of the course code is checked.
c) The compulsory course for which the registration process has been completed will be transferred to the "Selected Courses" field by the portal.
 
8) In the eighth stage, students who do not have missing/failed/absent compulsory/elective course(s) in their lower semester and who are enrolled in all compulsory and elective courses of their semester can register for the courses of the next semester in the "New Course" category. (Optional.) 
a) These courses, which are reflected in the "Upper Semester Courses" field, are the courses of the student's next semester.
b) The branch of the course is selected, the "+Select" box to the left of the course code is checked.
c) The compulsory course for which the registration process has been completed will be transferred to the "Selected Courses" field by the portal.
 
9) In the ninth stage, students who do not have missing/failed/absent course(s) in their lower semesters, who are enrolled in all of the compulsory/elective courses of their academic semester and who want to increase their GPA can take extra elective courses in the "New Course" category to the elective course pools they have completed with the minimum number of elective courses. (Optional.) 
 

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