2024 Double Major Program (ÇAP) Admission and Registration Procedures

Double Major Program (ÇAP)

The Faculty of Arts and Sciences at Bolu Abant Izzet Baysal University offers various opportunities to support students' academic development. This article aims to inform prospective students by detailing the application and registration process for the double major program, along with the procedures to be followed afterward.

Undergraduate Programs

In our faculty's Science Programs, the Biology, Physics, Chemistry, and Mathematics departments continue their educational activities. In the Humanities Programs, the departments of English Language and Literature, English Translation and Interpreting, Psychology, Sociology, History, and Turkish Language and Literature offer education.

• The language of instruction is 100% Turkish in the Sociology, History, and Turkish Language and Literature departments.
• The language of instruction is 100% English in the Biology, Physics, Chemistry, Mathematics, English Language and Literature, and English Translation and Interpreting departments.
• 30% of the courses in the Psychology Department are taught in English.

What is the Double Major Program?

The Double Major Program is an academic opportunity that allows students who meet the conditions specified in the regulations to pursue a second undergraduate degree in addition to their primary major.

Double Major Program Regulations

1. Regulation on Transfers Between Associate and Bachelor's Degree Programs, Double Major, Minor, and Credit Transfer Between Institutions in Higher Education Institutions
2. Bolu Abant İzzet Baysal University Double Major Program Directive

Double Major Program Schedule

The processes related to application, evaluation, announcement of results, and submission of accepted applications to the relevant Department Chair/Faculty Dean’s Office/Student Affairs Directorate are carried out within the dates specified in the academic calendar.

Opening a Double Major Program

Departments and programs wishing to offer a double major program must submit their proposals, including any special conditions, to the Faculty Council. These proposals become final upon the Faculty Council’s recommendation and approval by the University Senate. The respective departments then administer approved double-major programs.The total number of ECTS credits for courses taken in the second major program, along with those considered common with the primary major, must be at least 240 ECTS for undergraduate programs.

If any changes are made to the curricula of undergraduate degree programs, the curricula of double major programs are revised accordingly.

Double Major Program Quotas and Special Conditions

The number of students admitted to the double major program in each department is at least 20% of that department’s YKS (Higher Education Institutions Exam) quota for the given year. At the beginning of each academic year, the Faculty Council determines the double major program quotas and special conditions and submits them to the University Senate.

The quotas and special conditions for the double major program for the Spring semester of the 2024-2025 academic year are provided in the table below:

2024 Double Major Program (ÇAP) Admission Quotas and Special Conditions
 

Department	Quota	Special Conditions
Biology	10	a) Successfully completed the English preparatory program. b) Scored at least 80 out of 100 in an internationally recognized foreign language exam accepted by the Council of Higher Education. c) Meets one of the following conditions: English is their native language or the official language of their country of citizenship.
Physics	10
Chemistry	10
Mathematics	10
Translation and Interpreting	10
English Language and Literature	8
Psychology	16	—
Sociology	10	—
History	10	—
Turkish Language and Literature	10	—

Application and Admission Requirements for the Double Major Program

A student cannot be enrolled in more than one double major program at the same time. However, a student already enrolled in a double major program and meeting the necessary requirements may also register for a minor program.

To apply for and be admitted to the double major programs, candidates must meet the following conditions:

1. Be enrolled in an undergraduate program at Bolu Abant İzzet Baysal University.
2. Be at the earliest in their 3rd semester or at the latest in their 5th semester of their primary major.
3. Have successfully completed all the courses taken in the primary major.
4. Have a minimum cumulative GPA of 70 out of 100 in the primary major.
5. Be ranked in the top 20% of their cohort in terms of academic performance in the year they were admitted to their primary major. (Students who are not in the top 20% but have an entrance exam score equal to or above the central placement score of the program they are applying for may also apply.)

Online Application Process

Applications for the double major program are submitted online through the University Information Management System (UBYS) within the deadlines announced in the academic calendar. Applications sent via mail, email, courier, or fax will not be processed.

Applicants are responsible for entering their identity, contact, and academic information into the system completely, accurately, and with verified documents. No new applications can be submitted, and no additional documents can be uploaded after the deadline.

Application Review and Evaluation Process

Applications submitted through the online system are evaluated in accordance with:

• The Regulation on Transfers Between Associate and Bachelor's Degree Programs in Higher Education Institutions, Double Major, Minor, and Inter-Institutional Credit Transfers
• The Bolu Abant İzzet Baysal University Double Major Program Directive

Document Review and Pre-Evaluation Process

The document review and pre-evaluation are conducted by department heads, double major program coordinators, and faculty coordinators. The process includes the following steps:

a) The submitted documents and data are examined. Applications are rejected if they contain incomplete information, unverifiable electronic documents, or do not meet the minimum requirements set by the relevant regulations. Rejection reasons are recorded in the UBYS Application Management Module with references to the relevant regulatory articles.

b) The primary selection criterion is the candidate's cumulative GPA. If multiple applicants have the same GPA, priority is given to those with a higher total European Credit Transfer and Accumulation System (ECTS) credits. The ranking results are recorded in the UBYS Application Management Module.

c) The finalized applicant list is downloaded in Excel format from UBYS, categorizing candidates as:

• Accepted
• Not accepted
• Invalid applications
  A final evaluation report is prepared, including the responsible department and faculty coordinators' titles, names, and surnames. This report is then printed and signed manually before being submitted to the faculty’s document registration unit.

d) The approved report and applicant documents are sent to the Dean’s Office, are attached to an official cover letter prepared by the relevant department head.

Final Evaluation Results and Announcement

The Faculty Administrative Board oversees the final evaluation and announcement process, which includes the following steps:

a) If errors or missing information are identified in the preliminary review and evaluation, necessary corrections and adjustments are made.

b) The double major program evaluation results are finalized and approved by the board decision.

c) The Faculty Administrative Board's decision is communicated to:

• The Faculty Dean's Office, where the student is enrolled,
• The relevant Department Head,
• The Student Affairs Office.

Additionally, the results are published on the Faculty's website before the course registration period.

To access the final evaluation results, please select the department you applied to;
The results were announced on 10/02/2025 at 15:00.

Here’s the translation of the departments list:

Biology | English Language and Literature
Physics | Psychology
Chemistry | Sociology
Mathematics | History
Translation and Interpreting Studies | Turkish Language and Literature

Student Registration
Student registrations for those who are entitled to join the Double Major Program will be carried out by the Student Affairs Department. Students will not need to apply separately to the faculty or their primary program for registration in the double major program.

Credit and Grade Transfer (Course Equivalence and Grade Adjustment)
The initial process for course equivalencies and grade adjustments will begin after the student's registration in the Double Major Program is completed. Courses from the primary program that can be considered equivalent to courses in the double major curriculum will be identified. During this process, students will not need to apply separately.

In subsequent academic terms, the course equivalencies and grade adjustments process will begin at the end of each academic term. At this stage, students must apply to the relevant Department Chair.

 

 

 

 

 

 

 

 

 

The relevant department committees carry out evaluations in accordance with the principles outlined in the Regulation on Transfers Between Associate and Undergraduate Programs, Double Majors, Minors, and Inter-Institutional Credit Transfers and the Bolu Abant İzzet Baysal University Double Major Program Directive.

Course equivalency and grade adjustment are carried out by considering the teaching language, content, and national and international credit values of the courses that the student has successfully completed in their primary program and the equivalent courses in the double major curriculum. Preliminary evaluation results are submitted to the Dean's Office with the relevant department committee's report, and final results are confirmed with the Faculty Board's decision.

Courses and grades included in the credit and grade transfer process will be entered into the automation system by the faculty-student affairs coordinator before the course registration process begins, to reflect on the student's double major transcript. Equivalent courses will appear on both the primary and double major transcripts.

Double Major Program Coordination and Advisory
A Double Major Program Coordinator has been assigned to each of our departments to determine the courses in the double major program and provide academic advising to students. This coordinator works in collaboration with the student's primary program advisor to ensure the effective implementation of the program. Additionally, the coordinator reviews and approves the student's course registrations for the double major program.

Course Registration
A student registered in the Double Major Program is required to pre-register for their courses through the University Information Management System at the beginning of each semester, from the semester they are enrolled until graduation. The pre-registration must be sent for advisor approval within the course registration period announced in the academic calendar. Priority should be given to courses from earlier semesters that are not included in the credit and grade transfer process.

Registration Freezing
If a student freezes their registration in the primary program, their registration in the Double Major Program will also be frozen.
Students who cannot take courses in the Double Major Program due to reasons such as course cancellation or scheduling conflicts may have their registration for that semester frozen with the proposal of the department offering the Double Major Program and the decision of the Faculty Board.

Duration of Study
Students who gain the right to graduate from their primary degree program but fail to complete the Double Major Program will be subject to the maximum duration of study as specified in Article 44(c) of Law No. 2547, starting from the academic year they were enrolled in the Double Major Program.

Here’s the translation:

Withdrawal from the Program and Removal
A student may voluntarily withdraw from the Double Major Program at any time.

If students do not take courses in the Double Major Program for two consecutive semesters without an accepted excuse by the Faculty Board, their program registration will be canceled.

In order for a student to continue in the Double Major Program, their overall GPA in the primary program must be at least 70 out of 100. During the Double Major studies, the student's overall GPA in the primary program can drop to 65 once; if it falls below 70 for the second time, their Double Major registration will be canceled.

When students withdraw from the Double Major Program, they are not required to repeat the failed courses in the Double Major Program.

A student who withdraws from the Double Major Program is not allowed to repeat or continue the failed Double Major Program courses.

Courses in the Double Major Program that the student has successfully completed may be considered as mandatory or elective in the primary program, if approved by the Faculty Board of the primary program. Double Major Program courses not accepted in the primary program will appear on the transcript and diploma supplement without being included in the GPA calculation.

A student who withdraws or is removed from the Double Major Program may, if the program offers a minor program and they meet the requirements for the minor program, request and obtain a minor certificate.

If there is no minor program in the Double Major Program, the courses successfully completed in the Double Major Program will appear on the student's primary program transcript. However, these courses will not be included in the GPA calculation.

Graduation and GPA:
To graduate from the Double Major Program, the overall GPA in the Double Major Program must be at least 70 out of 100.
The Double Major diploma will be awarded only if the student also graduates from their primary program.
A student graduating from the Double Major Program will be issued a Double Major diploma and transcript.