Submission Guidelines for Student Petitions

Students enrolled in our faculty’s undergraduate programs may submit their suggestions, requests, or complaints related to the academic process to the Department Chairs or administrative units under the Faculty Dean’s Office with a written petition.
However, several issues have been observed in previous petition submissions, such as:

Incorrect or unclear wording due to non-compliance with university regulations.
Illegible handwriting when petitions are handwritten with a pen.
Incomplete or incorrect formatting, making it difficult to process requests.

To prevent such issues, officially structured, regulation-compliant petition forms have been made available on our faculty website. These forms:

are designed for digital completion on desktop, laptop, or tablet devices,
contain predefined fields where data can be entered,
include guidelines on the subject, scope, duration, and procedural steps related to the request.

Steps to Complete the Petition Form:

Use only the designated PDF forms provided in the table below.
Petitions that do not adhere to the specified scope, duration, or content will not be processed.
Download the form to a computer with Adobe Reader installed.
Read the explanatory notes and procedural guidelines before filling out the form.
Delete the instructional placeholder text in highlighted blue fields, then complete the form digitally and save it.
Print the form on a single sheet, double-sided (if it consists of two pages).
Attach any required supporting documents.
Sign your designated section and proceed with other required signature approvals.
Submit the completed form to the Faculty Records Office for processing.

By following these guidelines, students can ensure their petitions are clear, complete, and compliant with university regulations, facilitating a smoother processing experience.

STUDENT APPLICATION FORMS
FORMS	SCOPE	APPLICATION PERIOD
1) Registration Freeze (Leave of Absence) Application	Students eligible for registration freeze (leave of absence) based on justified reasons	From the beginning of the academic semester until the end of the “Course Add-Drop” period.
2) Credit and Grade Transfer Application	Students who wish to transfer the credits and grades of the courses they successfully completed at their previous higher education institution to the equivalent courses in our department	Before the “Course Registration” process is completed
3) Excused Course Registration and Addition Application	Students who were unable to register for their course(s) or completed an incomplete course registration due to a valid excuse during the “Course Registration” and "Course Add/Drop - Advisor Approvals” periods.	Starting after the “Course Add/Drop - Advisor Approvals” period and within the first three weeks of the academic semester.
4) Excused Course Registration Cancellation Application	Students who, due to a valid excuse, were unable to withdraw from their registered course(s) during the “Course Registration” and “Course Add/Drop” periods.	Starting after the “Course Add/Drop - Advisor Approvals" period and within the first three weeks of the academic semester.
5) Excused Course Group Change Application	Students who, due to a valid excuse, were unable to change their course group during the “Course Registration” and “Course Add/Drop - Advisor Approvals” periods.	Starting after the “Course Add/Drop - Advisor Approvals” period and within the first three weeks of the academic semester
6) Course Group Change Application for Foreign Students	For foreign students enrolled in our fully foreign-language programs (Biology, Physics, Chemistry, Mathematics, Translation&Interpreting) registered in the Turkish I - II and Ataturk's Principles and the History of Turkish Revolution I - II courses.	Starting after the “Course Add/Drop - Advisor Approvals” period and within the first three weeks of the academic semester
7) Application for Enrollment in the Same Course at Another Department	Students who wish to take the same course from another department within our faculty due to a scheduling conflict in their weekly course timetable, where two mandatory attendance courses are scheduled at the same day and time.	Within the first three weeks of the academic semester.
8) Excused Exam Application	Students who, due to a short-term valid excuse, were unable to attend their scheduled midterm exams, in-class assessments held on a specific day, time, and venue, or other unscheduled semester assessments and evaluation activities.	Within three business days after the end of the excuse
9) Objection to Material Error Application	Students who request a re-evaluation of their exam due to non-compliance with the announced grading percentage distribution, incorrect grade entry on the exam paper, errors in questions and/or answer choices, or an exam paper that was not considered in the assessment.	For the first-stage appeal, the request must be submitted within three business days from the announcement of exam grades. For the second-stage appeal, the request must be submitted within one business day from the decision date.
10) Single-Double Exam Application	Students who wish to take the Single-Double Exam due to one of the following reasons: They have failed up to two courses in their completed curriculum with a grade of FD / FF / E. They have passed all courses but failed to achieve a cumulative GPA of 2.00 or above, preventing them from graduating. These students may select up to two courses for the exam.	Within the dates announced on our website
11) Maximum Duration Exam Application	Students in their 14th semester who have completed the maximum duration of study and wish to take the Maximum Duration Exam.	Within the dates announced in the academic calendar.
12) External Summer School Application	Those who wish to take summer courses from the undergraduate program of other higher education institutions.	Before the summer courses start at other higher education institutions.
13) Summer School Guest Student Registration Application	Students registered at other universities who wish to take summer courses from the departments of our faculty and/or other academic units of our university.	Within the dates announced on our website.
14) Summer School Course Fee Refund Application	Those who request a refund of the course fee paid for summer courses that were canceled due to not reaching the minimum number of students.	Within two weeks starting from the date the canceled courses were announced on the BAİBÜ Student Affairs Department's website.
15) Top 10% Success Evaluation Tuition Fee Refund Application	Students registered in the evening (II) education program who are included in the ranking for the 10% success evaluation.	Within two weeks starting from the date the 10% success evaluation list is announced on the BAİBÜ Student Affairs Department's website.
16-a) Student Exchange Program Course Equivalency Application	Those who wish to have the courses they will take from another higher education institution determined and counted in place of our department's courses and/or have their equivalency recognized under the Erasmus, Mevlana, or Farabi Student Exchange Programs.	Before going to the other university where they will study under the program (at the beginning of the semester).
16-b) Student Exchange Program Grade Transfer Application	Those who wish to have the grades they received from another higher education institution under the Erasmus, Mevlana, or Farabi Student Exchange Programs converted to their BAİBÜ equivalents and transferred to their transcript.	Within one week after returning from the other university where they studied under the program (at the end of the semester).
16-c) Student Exchange Program Internship Mobility Application	Students who participated in and successfully completed the internship mobility under the Erasmus and Mevlana student exchange programs and wish to have the internship mobility reflected in the annex to their diploma.	Within one week after returning from the organization where the internship was completed under the program (at the end of the semester).
17) Document Request Application	Students who request the issuance of an official document containing a specific statement not included in their student certificate, for use in applications or procedures to private, foundation, or public institutions/organizations related to their academic process.	Unspecified period of time.
18) General Application	Those who make requests regarding topics not listed in the “Forms” menu on our website.	Unspecified period of time.
19) Elective Course Pool Change Application	Those who request a change in the elective course pool they are registered, for reasons of incompatibility, during the “Course Registrations” and “Add/Drop Course / Advisor Approvals” process.	Within two weeks, starting from the completion of the “Final Exams” process.
20) Pedagogical Formation Program Withdrawal Application	Those who wish to have their student registration in the pedagogical formation training program canceled.	Unspecified period of time.