IN-SEMESTER EDUCATIONAL ACTIVITIES

An academic year at Bolu Abant İzzet Baysal University Faculty of Arts and Sciences consists of two semesters called fall and spring. In an academic semester consisting of a 17-week period, courses are held in 14 weeks, final exams in 2 weeks, and make-up exams in 1 week. This article, in which the issues covering the educational activities carried out in our faculty in the fall and spring semesters are revealed in detail within the framework of the legislation, has been prepared to inform our stakeholders.
1) Determination of the Courses to be Taught in the Semester and the Responsibles;

• Within the framework of the curriculum of the department, the compulsory and elective courses to be taught in the academic (fall/spring) semester, the groups opened for these courses, the courses and the faculty members assigned to teach each of the opened groups, and the quotas defined for these courses and groups are determined by the decision of the Faculty Administrative Board in line with the recommendation of the Department Board and the decision proposal of the Department Chair. The data of these courses are defined on the University Information Management System portal by the administrative officer in the department before the course registration process.

• The normal course load rate that the student will receive in a semester is determined as 30 ECTS. The total ECTS value of the courses that must be registered in order for the student who continues his education in the normal course to complete the current semester is 30.
• Students who are in the first and second semesters of the education process and those whose cumulative grade point average (GPA) is below 2.00 can get the maximum ECTS rate in the current semester is 30.
• During the course registration process of the current semester, the ECTS rate that can be taken upon the request of the student with a cumulative grade point average (GPA) of 2.00 or above and the approval of the advisor is increased by +15 and increased to a maximum of 45 ECTS. This allows the student to graduate in a shorter time by taking courses from the upper semesters, to make up for the courses he was missing/absent/failed in his previous semesters, and to increase his GPA by re-enrolling in the courses he was successful in his previous semesters.

• The students of the first (daytime) education program of our undergraduate programs will not pay tuition fees or tuition fees during their ordinary education period consisting of 8 semesters.

• CLICK HERE to access Bolu Abant İzzet Baysal University "Academic Calendar".
• CLICK HERE to access Bolu Abant İzzet Baysal University tuition and tuition fee amounts.
• CLICK HERE to access the start and end dates of Faculty of Arts and Sciences course registrations/tuition payments.
• CLICK HERE to access the curriculum of our departments.
• CLICK HERE to access the course schedule schedules of our departments.
• CLICK HERE to access the face-to-face counseling calendar of our departments.
• CLICK HERE to access the contact information of our advisor faculty members.
• CLICK HERE to access the technical support file of the course registration system.
• CLICK HERE to find out your student number.
• If you have forgotten your UBYS login password, CLICK HERE.
• CLICK HERE to register for the course.

• Each student enrolled in the departments of our faculty is obliged to pre-register for their courses through the "University Information Management System" and "Send to the Advisor for Approval" within the "Course Registrations" period announced in the "Academic Calendar" and determined for our faculty at the beginning of each semester starting from the 1st semester of the undergraduate program until graduation. Students who do not register for courses within the "Course Registrations" periods cannot attend the courses/practices/exams in that semester and this period is counted as the education period. 
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• Students who are newly enrolled in our departments (Biology – Physics – Chemistry – Mathematics – English Language and Literature – English Translation and Interpreting – Psychology) who do not participate in the English preparatory class education exemption exams or who fail the exam will not register for courses during the course registration process. The registration of these students to the preparatory class will be done automatically through the University Information Management System portal. English preparatory class education is  given within the School of Foreign Languages and in the building of our university.
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• Students who are newly enrolled in our departments (History – Turkish Language and Literature – Sociology) that do not have compulsory or optional English preparatory class education  will  be enrolled in the 1st semester courses in their curriculum and send them to the "Advisor for Approval". The course load of the students who will start the education process as of the 1st semester has been determined as a maximum of 30/32 ECTS. This rate is equal to the total ECTS rate of the courses that the student must enroll in the 1st semester. 

• It is recommended that course registrations should not be made from mobile devices with iOS or Android operating systems. It is recommended that course registrations be made from desktop or laptop computers connected online.
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• Students who are newly enrolled in the departments of our faculty are required to accredit their accounts on the "University Information Management System" portal in order to complete their course registration procedures. The password accreditation process is the same as "Can't log in?" link.

• Those who cannot remember the login password of the "University Information Management System" portal can ask "Can't log in?" module.

• You can log in to the "University Information Management System" by typing your username and password.

• The "Student Information Screen" under the "Student System" menu is selected, and the "Course Selection-Registration Renewal" module is checked. Course registration is done through this menu. On the screen that opens, data such as advisor information, student's education ID, class, course period, status, curriculum, GPA, maximum ECTS value, tuition fee amount, if any, etc. are displayed.

• Random course selection cannot be made in the course registration process. The curriculum of our department  can be accessed from the "TEACHING PLANS/CATALOGS" menu on our website. According to the curriculum, the compulsory courses of the current semester and the elective course pool, if any, to which the current semester is affiliated, should be determined. 

• The compulsory and elective courses you view in the "Courses Offered" field are defined in the UBYS database by our department administrative secretariats. Inform your advisor of missing or incorrect course definitions, other questions and problems related to course registrations,
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• Each course you have registered for is transferred to the "Selected Courses" field, check the courses you have chosen by comparing the "Teaching Plan" of your department with your "Transcript", make the necessary corrections, if any, mark the "Save" and then the "Send to Advisor Approval" field in the upper right corner of the screen and open the registration process as "Advisor Review" . At this stage, since the "Delete" button of the courses in the registration list is pacified, the course drop process cannot be performed,
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• In the next stage, "Course Add-Drop and Advisor Approvals" process, check the "Print" button to be reviewed with your advisor, and get a transcript of the course registration list,
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• In the line containing the data of the elective courses in the course registration list, write the number of the elective course pool (Elective I - Elective II, etc.) and the status of registration for the elective course (New Course / Repeat Course / Course Substitution).
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• Students who leave the course registration phase in the "Draft" will not be considered complete.
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• Students who leave the course registration phase in the "Draft" will not be considered complete.
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• At the end of the course registration process, the "Course Selection-Registration Renewal" module in UBYS is closed to the students, and the course registration list is accessed from the "My Courses" module.

• A faculty member/staff member determined by the Department Chair is appointed from among the faculty members working in the department staff to advise each student who has the right to enroll in the Departments/Programs of the Faculty of Arts and Sciences of Bolu Abant İzzet Baysal University throughout the education process starting from the date of registration until graduation.

•  The courses registered by the students during the "Course Registration" process are reviewed and approved by the advisors at this stage.

• The start and end dates of the  "Course Add-Drop/Advisor Approvals"  process, which starts at the end of the "Course Registrations"  process in the fall and spring semesters, should be followed in the  "Academic Calendar".

• Students should meet with their advisor face-to-face during the  "Course Add-Drop/Advisor Approvals" process.

• The advisor compares the student's course registration list with the department's curriculum and provides general control of the course records.

• In the presence of the student, possible erroneous registrations made during the "Course Registrations" process are corrected and course registrations are made for the missing courses, if any.

• It is checked that the student has completed the compulsory courses and elective course pools in the lower semesters and the compulsory courses and elective pool of the academic semester in which they are located, according to the required number of courses.

• Course changes and course add-delete operations made during this process are written by the student in the blank space under the course registration list transcript.

• During the "Course Registrations" process, the printout (signed by the student) showing the list of courses that students have registered for through the University Information Management System is delivered to the advisor. (Course registration lists are archived by advisors.)

• Final course registration is made together with the student based on the graduation transcript data.

• During the "Course Registrations" process, students who do not register for courses due to a valid excuse can register for courses during this process.

• After the end of the "Course Registrations" and "Course Add-Drop/Advisor Approvals" process, the course registered through the "University Information Management System" cannot be dropped. It is not possible to register for a new course, change a course, or substitute a course.

• Courses are taught 100% in Turkish in our History / Turkish Language and Literature / Sociology departments, 100% in English in Biology / Physics / Chemistry / Mathematics / English Language and Literature / English Translation and Interpreting, and 70% Turkish & 30% English in our Psychology department.

• The theoretical courses of our undergraduate programs are taught in the classrooms with a capacity of 60 to 90 people and in our lecture halls with a capacity of 120 to 160 people located in the 4-storey classroom building of our faculty. In all of our classrooms and lecture halls, which have a double fixed row layout, natural gas central heating system, online connected presentation computer, projector contribute to the realization of education and training activities in an ideal environment.

• The application and laboratory courses of our Biology – Physics – Chemistry – Psychology departments are held in our laboratory building consisting of 4 floors, which has all kinds of tools and equipment to be used in education and R&D activities.

• In the courses held in the classrooms of our faculty, educational activities are carried out by combining the lectures of the lecturer in charge of the course, the presentations of the students, debates, and interactive education methods.

• At the beginning of the academic year, the courses are taught by using materials such as books, articles, etc., announced to the students by the responsible faculty members.

• In accordance with the provisions of the relevant law, Turkish Language I, Turkish Language II, Atatürk's Principles and History of Turkish Revolution I, Atatürk's Principles and History of Turkish Revolution II, English I, English II courses, which are in the category of compulsory courses to be taught in higher education programs, are taught online within the scope of the distance education program. Students enrolled in these courses are required to mark the course code in the "My Courses" menu in UBYS and attend the courses online via Microsoft Teams from the link left here. Since these courses are taught online, students do not need to be present at the faculty. The exams of these courses are held in the classrooms of our faculty.

• The practical courses written below are not taught in classrooms. (Department of History: Seminar I and II), (Department of Turkish Language and Literature: Graduation Study I and II), (Department of Physics: Grudation Project I), (Department of Chemistry: Research Project I and II), (Department of Mathematics: Grudation Project I and II). The subject of these practice courses is determined by the student, advisor and responsible faculty member at the beginning of the academic semester, and the work carried out by the student is reported and presented to the responsible faculty member at the middle and end of the semester.

• Except for the above-mentioned application courses and distance education program courses, other theoretical courses are taught in the classrooms of our faculty with the face-to-face education method.

• Within the scope of the "Eduroam" system implemented in universities that are members at the international level, wireless internet access is offered to our students free of charge in the common use and activity areas of our faculty.

• The relevant provisions of the Student Discipline Regulation are applied to those who engage in discourses and actions that evoke all kinds of discrimination within the areas and periods where educational activities are carried out, those who disrupt the course order, those who record and broadcast through visual and audio devices without the permission of the instructor in charge of the course, and those who share these areas in the written and visual media or virtual media tools or social media accounts.

• The national credit value of the courses in the curriculum of our undergraduate programs is equal to the course hours in which the course is taught. Students are obliged to attend the courses, practices and laboratory courses they are enrolled in on the day, time and hall specified in the curriculum.

• Absenteeism is applied on a course basis. The maximum number of hours of absence is calculated separately for each course, based on the weekly course hours in which the course is taught, the number of weeks in the academic semester and the maximum absenteeism percentage.

• According to the course student lists that the faculty members in charge of the course have taken from the University Information Management System, the attendance status of the students is monitored in the attendance minutes created by having the students who register and participate in the course signed. Students who are found to have exceeded the maximum absenteeism rate in the course they are enrolled in are given an absenteeism grade by the responsible instructor of the course (DZ/NA). Students can follow their attendance status from the "Student Attendance Status" menu on the University Information Management System portal.

• The student with a health report is treated as absent during the periods when he cannot attend classes.

• Students who are not registered in the course are not admitted to the course, practices and exams.

• Provided that the attendance requirement has been fulfilled before, it is decided by the Faculty Administrative Board whether the attendance requirement for the repeated course will be sought.

• In an academic semester, the rate of compulsory attendance to theoretical courses is 70%. 8.4 _ for a two-credit course, 12.6 _ for a three-credit course, 16.8 _ for a four-credit course, 21 _ for a five-credit course, 25.2 _ for a six-credit course, an absence grade (DZ/NA) is applied to the student who does not attend the course hours. The maximum number of hours of absence for theoretical courses is shown in the table below;

Maximum Absenteeism Rates in Theoretical Courses
Weekly Course Hours	X	Number of Weeks in the Academic Semester	=	Total Course Hours Per Semester	Maximum Absenteeism Percentage	Maximum Hours of Course Absence
2	x	14	=	28	%30	8.4
3	x	14	=	42	%30	12.6
4	x	14	=	56	%30	16.8
5	x	14	=	70	%30	21
6	x	14	=	84	%30	25.2

• In the active education semester, the rate of compulsory attendance to practice and laboratory courses is 80%. 5.6 _ for a two-credit course, 8.4 _ for a three-credit course, 11.2 _ for a four-credit course, 14 _ for a five-credit course, 16.8 _ for a six-credit course, an absence grade (DZ/NA) is applied to the student who does not attend the course hours. The maximum number of hours of absence for practice and laboratory courses is shown in the table below;

Maximum Absenteeism Rates in Practice and Laboratory Courses
Weekly Course Hours	X	Number of Weeks in the Academic Semester	=	Total Course Hours Per Semester	Maximum Absenteeism Percentage	Maximum Hours of Course Absence
2	x	14	=	28	%20	5.6
3	x	14	=	42	%20	8.4
4	x	14	=	56	%20	11.2
5	x	14	=	70	%20	14
6	x	14	=	84	%20	16.8

• Midterm exam schedules are  prepared by the program commission to be held on the day-time recommended by the faculty members in charge of the course and approved by the Department Chair and announced in the first month of the academic year. Students enrolled in the course and students who fulfill the attendance requirement participate in these exams. Midterm exams are usually held on the day, time and hall where the course is taught. 

• A student who cannot take the midterm exam of a course due to an excuse or a health report is taken to the make-up exam if he/she applies within 3 working days from the end of his/her excuse or report and is deemed appropriate by the relevant department chair. There is no make-up exam for the final exam and make-up exam. The place and time planning of the make-up exam is made by the relevant course instructor and is specified in the student application form. There is no make-up exam for the student who does not take the planned make-up exam.

• The student cannot participate in any exam that forms the basis of the mid-term evaluation within the periods starting from the day and time of receiving the health report until the end of the report. If there are any mid-semester exams (exams) attended within the reported periods, they are canceled. Midterm exams before the reported time are considered valid.

• Final exam schedules  are arranged by the program committee to be held on the day-time determined by the Department Chair, provided that they are within two weeks after the end of the course period announced in the academic calendar, and are announced one month before the end of the course period. Students enrolled in the course and students who fulfill the attendance requirement participate in these exams. There is no make-up exam for those who do not attend the final exam.

• Make-up exam schedules are  organized by the program committee to be held on the day-time determined by the Department Chair, provided that they are within one week after the end of the final exams announced in the academic calendar, and are announced one month before the end of the course period. Students with a course grade of FD or FF participate in these exams. There is no make-up exam for those who do not attend the make-up exam. A student who exceeds the maximum absence (DZ/NA) period in the registered course cannot take the make-up exam of the course. The grade of the make-up exam is counted instead of the final exam grade. 

• Odd-even exams are  held in the day-time-hall written on the student application form by the faculty members in charge of the course and approved by the Department Chair, provided that they are held within the two-day period specified in the academic calendar. Students who cannot graduate from the program due to having one or two failed courses or their cumulative grade point average below 2.00 can participate in these exams.

• Provided that the final exams are  held within three days of the two weeks specified in the academic calendar, they are held in the day-time-hall written on the student application form by the faculty members in charge of the course and approved by the Department Chair. Students who have completed the maximum period of study (14 semesters) can take these exams. 

• At least 1 midterm (midterm), 1 final (final) and 1 make-up exam are held to form the basis for the evaluation of each registered course. The instructor in charge of the course can take more than one midterm exam. Mid-term evaluations of projects, graduation papers, laboratories, workshops and similar studies can replace midterm exams.

• Students who fulfill the attendance requirement of the course among the students enrolled in the course participate in the exams, which are planned to be held in the day-time-hall written in the announced exam program. Applications are not made to participate in the mid-term, final and make-up exams.

• Exams are held in the classrooms of our faculty under the supervision and supervision of the lecturer in charge of the course and the research assistants in the department.

• It is not allowed to enter the halls where the exams will be held with course materials (textbooks, notes, etc.) and electronic devices (mobile phones, laptops, tablets, calculators, etc.).

• Students must be in the exam room on the day announced in the exam schedule and 10 minutes before the exam starts.

• The exam starts on the day and time announced in the exam schedule.

• From the start of the exam, the exam hall is closed to entrances and exits.

• Student ID cards are kept on the tables during the exam.

• The seating order in the exam halls is determined by the instructor in charge of the examiner, and the session order of the students is changed when deemed necessary.

• The exam lists, which are taken from the University Information Management System by the faculty members in charge of the course, are submitted to the students' signatures and the exam attendance minutes are prepared.

• Absenteeism grade (DZ/NA) is not applied to students who have not exceeded the maximum absenteeism rate in the course since the beginning of the academic semester and who are found to have not participated in the exam.

• During the periods when the exam activities are carried out, a report is prepared by the examiner, faculty member and proctor about those who disrupt the exam order and those who attempt or attempt to cheat, and the relevant provisions of the Student Discipline Regulation are applied.

• Exam questions prepared by the responsible instructor of the course are directed to the students as multiple choice (test) or classical (written). Exams can be written, oral, or both written and oral and/or practical.

• The exam document, which includes the answers given by the students to the questions asked on the printed document, is delivered to the instructor in charge of the exam at the end of the exam.

• Unless the course is changed by the responsible faculty member within the first month of the academic year, the contribution of the numerical score obtained from the midterm exam to the grade point average will be determined as 30% and the final/make-up exam as 70%.

• In order for the student to graduate from the undergraduate program, it is essential that he/she is successful in all the courses he/she is enrolled in and that his/her cumulative grade point average (GPA) is 2.00. In order to be successful in each course registered; During the semester, the average of the final / make-up exam must be at least 55 points (DD).

• There is no bell curve application in the grade evaluation system of our university.

• Student exam documents are evaluated by the responsible instructor of the course according to the numerical scoring method.

• As a result of the exam, the numerical grade awarded to the student is defined in the University Information Management System (UBYS) by the instructor in charge of the course until the last day of the grade entries specified in the academic calendar.

• At the end of the academic year, the mid-term, final and make-up exam grades, which are numerically defined in the UBYS, are averaged in the University Information Management System database, converted into letter grades and reflected in the transcripts.

• Exam grades can be accessed from the "Grade Viewing" menu in UBYS.

• As a result of the exams held in the departments of our faculty; The first-level objection for the material error objection request of the students who want to re-examine the exam evaluation that is not compatible with the announced percentage distribution weight, the incorrect grade writing in the exam documents, the incorrect question and (or) answer option, and the exam document that is not evaluated is limited to three working days from the announcement of the exam grades, and one working day from the date of the decision for the second level objection. Applications submitted before or after the deadline will not be evaluated.
• The documents of the first level application for material error objection to be made to the Dean's Office are sent to the Department Chair where the course is taught to be evaluated by the responsible faculty member of the course within three working days. The result of the first-level objection evaluated by the relevant faculty member can be appealed again. In this case, if the application for a second-level material error objection is approved, an evaluation commission of three people is established by the Dean from among the faculty members who have the expertise and competence of the relevant course.
• In the event that any material error is detected regarding the grade of the announced course, the correction request is decided by the Department Chair upon the application of the relevant faculty member when it is within 10 days from the end date of the grade entries, and by the Faculty Administrative Board upon the application of the relevant faculty member and the proposal of the Department Chair if it is more than 10 days. If a missing or incorrect grade is detected, grade correction is applied.
• Objections made regarding the exams are finalized at the latest until the make-up exam date of the relevant course or the course registration process of the next academic semester.

• The success of the students at the end of the academic semester is calculated in the UBYS database and reflected in the transcripts as semester weighted grade point average (GPA) and general weighted grade point average (GPA).

• The grade point average (GPA) of any semester is calculated by dividing the sum of the value obtained as a result of multiplying the ECTS of each course in which the student is enrolled in the relevant semester and the success grade coefficient at the end of the semester by the total ECTS. The resulting average is shown as two digits after the comma. There is no rounding according to the value of the third digit after the comma.

• Cumulative Grade Point Average (GPA) is calculated by taking into account the grades of all the courses taken by the student. The final grade point taken from the repeated courses is included in the cumulative grade point average. All grades are recorded on the student's transcript.

Semester Weighted Grade Point Average (GPA) Calculation Example
Course Code	Course Name	LetterAchievement Grade	NoteCoefficientValue		ECTS		ObtainedPoints	ECTS
210001012004	Ottoman Paleography I	CC	3.0	X	4	=	12	4
210001092004	Turkish History of Central Asia I	DC	2.5	X	3	=	7,5	3
210001152010	Turkish Language I	DD	2.0	X	2	=	4	2
Sum of Points Obtained:							12 + 7,5 + 4 = 23,5
ECTS Total:							4 + 3 + 2 = 9
Semester Weighted Grade Point Average:							23,5 / 9 = 2,61

Numerical Score Ranges, Letter Grade Ranges, Letter Grade Coefficient Values Table
Points	100-90	89-85	84-80	79-75	74-65	64-60	59-55	54-50	49-00
Letter Grade	AA	THREE	BB	CB	CC	DC	DD	FD	FF
Coefficient	4,00	3,75	3,50	3,25	3,00	2,50	2,00	1,00	0,00
Explanation	Successful	Successful	Successful	Successful	Successful	Successful	Successful	Failed	Failed